Job Description

Job Description

Job Description

Position Summary:

This position handles all facets of contract coordination and administration. This role also provides administrative support to the information security and IT operations services functions.

Duties & Responsibilities:

• Populate contract templates to create and coordinate finalized contracts that are clear and precise, including terms and conditions, payment schedules, and deliverables, tailored to specific agreements.
• Organize and keep a centralized database of contracts, ensuring easy access and proper version control. Serve as the Vantagepoint Superuser for the contracts-related hub/areas of the enterprise reporting system. (Training in the area is available for candidates who possess previous experience and computer aptitude skills.)
• Monitor and take proper action on work-in-process for all departmental related agreements to ensure an efficient workflow.
• Collaborate with legal, finance, and operations teams to ensure all aspects of contracts align with overall business goals.
• Serve as distribution point of contact for business agreements to Client as directed by operations and management.

• Coordinate the finalization of proposals into work orders and ensure that documents are properly archived in client file, and that supporting documentation is received as needed.
• Understand contract requirements and communicate with appropriate parties as required by departmental protocol.

• Administer the annual US Agent Agreement renewal process to ensure timely completion.
• Administer all contract-related data entry database ensuring that all necessary business requirements are identified and entered accurately to ensure compliance with agreement terms.
• Perform contract and database maintenance to include identifying expiring contracts and accuracy of all contract-related data and take the proper action as per department procedures. Additional database administration responsibilities include monitoring the accuracy of metrics and output reported on organizational dashboards and other related reports for management to ensure optimal opportunity for data analytics.

• Review and revise procedures in partnership with department lead to ensure efficient operation and workflow of function.

• Respond to miscellaneous documents and information requests, such as representations and certifications in coordination with proper parties when applicable.
• Respond to internal requests for all contract-related reporting as requested.
• Maintain subcontractor database.
• Maintain function-related systems access to ensure ongoing access and prompt renewals.
• Provide various support to information security and IT operations services function to include, but not limited to (Approximately 10-15% of role responsibilities):
  • Communicate requirements for information handling as directed by the Information Security team.

Education and/or Experience:

• Three to five years' experience in full life-cycle contract administration.
• Computer aptitude is required. Previous experience serving in the role of administrator for a previous business system would be a plus.
• Solid understanding of contract terms and risk identification during contract preparation.
• A minimum of one year's experience in government contract administration is required.
• Some college experience is strongly preferred or previous experience in position(s) requiring critical thinking skills.
• General office experience is necessary.
• Excellent communication skills, both oral and written.

Skills: Proficient in Microsoft Office Suite, keyboard skills, oral and written communications skills, strong documentation skills, excellent math aptitude, diplomacy, professionalism, organization and time management skills, ability to multi-task, ability to perform routine tasks independently, ability to maintain confidentiality.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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